AD HR Officer Oslo | North Consultants

Inchcape Shipping Services ISS is growing and hence we are hiring North Consultants

Inchcape Shipping Services traces its origins back to 1847, when two Scottish merchants from Campbeltown, William Mackinnon and Robert Mackenzie, met in Calcutta and formed a general merchanting partnership, Mackinnon Mackenzie & Company (MMC).

Today, the company is one of the largest maritime services providers, with some 240 offices in 60 countries and a team of over 2,700 professional and committed staff.

Our vision: a connected world, in which our customers trade successfully and make better decisions in every port, everywhere.

Learn more: https://www.iss-shipping.com/about

HR Officer Scandinavia & Baltics

The office is located in Oslo
The position is part of a european HR-team
You will operate in line with and fully adopt to our Workplace Values
Our new HR Officer in Oslo has experience from international companies
Your main responsibility will be custodian of HR Employee Administration for Scandinavia and Baltics
The role includes a wide specter of HR and administration tasks
HR Officer reports to Head of HR Corporate

Inchcape Shipping Services ISS is growing and hence we are hiring. Our new HR Officer for Scandinavia and Baltics, will play a leading role in handling all HR related tasks. You have relevant HR Administration experience, preferably in a shipping & port services environment. Our new colleague is internationally oriented and fluent in english and comfortable in multiactive environments.

You are able to work in fast-paced environment where each day brings new challenges. This requires good verbal and written communication skills. As a person you are a self-starter, able to deliver against the necessary tasks agreed, on time and with quality. Our clients and partners depend on a robust and agile ISS team. Hence, excellent work ethics and grounding of discretion and confidentiality is a must.

As HR Offices you are ble to administer employee data. You are knowledged of adminstration policies, processes and tools. The role requires that you can lead HR processes, inspire teams, and ensure governance. HR Officers work close with their peers and managers, including supporting them in their tasks as well. Head of HR Corporate is located in London UK.

See the corporate video: https://www.youtube.com/watch?v=rxuk2nbJGc0

Role requirements

To administer all employee information, record and keep employee files updated
Implement HR administrative process, and can get things done through coordinating and influence through both face-to-face and virtual team environments
Hands on, good overview and cabable of chaning – beeing flexible

Duties and responsibilities (in additon to specs already mentioned)

Ensure employee files are updated and current
Assist and support Reward & Compensation initiatives
Assist and support with the Annual Performance process and administration
Research, analyse, and present HR data as assigned
Assist in rollout and implementation of HR programmes
Assist in various HR projects and continuous improvement initiatives
Ensure compliance with Data Privacy and Protection Guidelines
Onboarding/induction process owner (delivery)
Leaver process incl. references
Probation process: reminders
Recruitment support (interview scheduling, LinkedIn job ads)
Support competency framework roll out
Mental health first aider, cascading initiatives on wellbeing
First point of contact for employee enquiries
Employee relations ER support

Knowledge / Education

Degree / Diploma in Human Resources Management or related field (Bachelor or Master is preferred)
Knowledge of administering HR policies, processes and tools and insight about Norwegian labour law
Knowledge of HR reporting and use of HR systems
You have at least 2 years experience of suitable HR administration and with in internationally oriented business environments – shipping and port services is preferred but not a basic requirement

Character and personal qualities Role specifics

Leadership, can lead HR processes, inspire teams, and ensure governance
Business Acumen, understands how HR can immerse themselves within the company to business partner and add value
Communication, can confidently convey messaging to all levels of the business

Inchcape’s Clarified Personality

Assertive, point the way, provide solutions and lead by example
Articulate, share expertise, knowledge and opinions with passion and precision
Uncomplicated, smooth and efficient service

Mandatory requirements / QHSSE – Healt, safety, security and environment

Championing appropriate health, safety, security and environment (HSSE) risk assessments becomes part of the company culture.
Accountable for the implementation and monitoring of actions that mitigate risk and enhance controls/processes, to ensure that QHSSE of all Inchcape Stakeholders are known and staff/suppliers/crew feel empowered and accountable for their own safety.
Ensure full compliance with, and implementation of, the Inchcape QHSSE Management System
Ensure that appropriate resources are allocated to control QHSSE risk
Accountable for ensuring that clear, appropriate and timely communication channels are put in place to report and manage QHSSE risk

Compliance and ethics commitment / what we expect from our colleagues

I will ensure that I read, understand and comply with the Inchcape Code of Business Conduct and Ethics, and all Inchcape Compliance policies. I commit to avoiding any activity that might lead to, or suggest, a breach of these policies. If there is an element of doubt, I will seek clarification. The term ‘Compliance’ covers all legislation, rules and codes in which the company must adhere to. I commit to speaking up if I become aware of any misconduct within Inchcape.
I confirm that I will complete any training in relation to Compliance and Ethics and I will continually support and demonstrate the principals laid out in the ISS Code of Business Conduct and Ethics.
I understand that a breach of Company policies, a failure to carry out necessary training, or a failure to speak up, may lead to disciplinary action being taken.

We offer

We can offer exciting opportunities within a european strong HR team. We are global, international and a work in a matrix structure – we take care of our colleagues to make sure they are included and able to perform.